The role of a Project & Commercial Coordinator at my client is integral to the successful delivery of our projects. This position combines project administration with financial coordination, ensuring works are delivered safely, on time, within budget, and to the highest standards of quality. Acting as a key link between Project Managers, clients, and subcontractors, the role supports both the operational and commercial aspects of the Term Contracts department, helping to drive efficiency, accuracy, and client satisfaction.
Attributes
* 3+ years of experience within construction industry in admin related role.
* Client facing with the ability to meet and discuss operational matters with building management, staff, and client representatives.
* Proactive and self-motivated - takes initiative and ownership of tasks without constant direction.
* Highly organised - able to manage competing priorities and deadlines effectively.
* Detail-oriented - ensures accuracy in financial records, documentation, and reporting.
* Resilient and adaptable - remains calm and flexible in a fast-paced, changing environment.
* Strong team player - collaborates effectively with colleagues, subcontractors, and clients.
* Commercially aware - understands the financial impact of decisions and actions.
* Client-focused - committed to providing excellent service and maintaining strong relationships.
* Integrity-driven - acts with honesty and professionalism at all times, reflecting company values.
* Problem solver - seeks solutions and improvements rather than dwelling on challenges.
* Positive and approachable - fosters a supportive and inclusive working environment.
Skills and Competencies
* Strong proficiency in MS Office (Excel, Word, Outlook, Projects) with advanced Excel skills (pivot tables, formulas, data tracking).
* Understanding of financial processes, including purchase orders, invoicing, and forecasting.
* Knowledge of Health & Safety and compliance documentation (RAMS, O&M manuals, permits).
* Excellent document management and record-keeping skills.
* Ability to manage multiple projects simultaneously while maintaining attention to detail.
* Strong organisational and time management skills, with the ability to prioritise effectively.
* Experience preparing reports, trackers, and financial summaries.
* Skilled in liaising with subcontractors, suppliers, and clients to gather information and ensure timely submissions.
* Confidence in supporting project managers with cost control and budget tracking.
* Effective verbal and written communication, including professional minute-taking.
* Strong client-facing skills, with the ability to build relationships and represent the company positively.
* Ability to work collaboratively as part of a team and independently with minimal supervision.
* Proactive problem-solving mindset, with the confidence to suggest process improvements.
* Detail-oriented, accurate, and reliable.
* Adaptable and flexible in a fast-paced environment.
* Commercially aware with a focus on value and efficiency.
* Committed to upholding company values: Safety, Quality, Integrity, and People.
Project Coordination
* Manage and update the Project Tracker for the Term Contracts Division.
* Attend project meetings, prepare agendas, take minutes, and circulate actions to internal and external stakeholders.
* Ensure all project documentation (e.g., RAMS, permits, O&M manuals, handover packs) is collated, submitted, and filed correctly in SharePoint/Procore.
* Support Project Managers with procurement of subcontractors, suppliers, and materials.
* Coordinate permits and site access, including parking arrangements.
* Prepare Health & Safety folders for larger projects.
Financial Administration
* Assist Project Managers with applications for payment and invoicing.
* Raise purchase orders for labour, materials, and hire equipment.
* Track costs, expenses, and variations to ensure projects remain within budget.
* Support with monthly and annual project forecasting.
* Monitor outstanding payments and chase responses where necessary.
* Maintain accurate records of subcontractor quotations and costings.
Client & Stakeholder Support
* Act as a point of contact for client representatives, building management, and subcontractors.
* Build and maintain strong relationships with clients through site visits and regular updates.
* Schedule and arrange meetings with Project Managers and clients.
General Administration
* Maintain well-organised job folders and ensure documentation is accessible and in alignment with all ISO standards.
* Support onboarding of new suppliers, ensuring compliance with company requirements.
* Assist with office-based compliance checks, including Fire, Health & Safety, and stock audits at Cannons and site offices.
* Provide general administrative support to the Term Contracts team as required.
Attributes
* 3+ years of experience within construction industry in admin related role.
* Client facing with the ability to meet and discuss operational matters with building management, staff, and client representatives.
* Proactive and self-motivated - takes initiative and ownership of tasks without constant direction.
* Highly organised - able to manage competing priorities and deadlines effectively.
* Detail-oriented - ensures accuracy in financial records, documentation, and reporting.
* Resilient and adaptable - remains calm and flexible in a fast-paced, changing environment.
* Strong team player - collaborates effectively with colleagues, subcontractors, and clients.
* Commercially aware - understands the financial impact of decisions and actions.
* Client-focused - committed to providing excellent service and maintaining strong relationships.
* Integrity-driven - acts with honesty and professionalism at all times, reflecting company values.
* Problem solver - seeks solutions and improvements rather than dwelling on challenges.
* Positive and approachable - fosters a supportive and inclusive working environment.
Skills and Competencies
* Strong proficiency in MS Office (Excel, Word, Outlook, Projects) with advanced Excel skills (pivot tables, formulas, data tracking).
* Understanding of financial processes, including purchase orders, invoicing, and forecasting.
* Knowledge of Health & Safety and compliance documentation (RAMS, O&M manuals, permits).
* Excellent document management and record-keeping skills.
* Ability to manage multiple projects simultaneously while maintaining attention to detail.
* Strong organisational and time management skills, with the ability to prioritise effectively.
* Experience preparing reports, trackers, and financial summaries.
* Skilled in liaising with subcontractors, suppliers, and clients to gather information and ensure timely submissions.
* Confidence in supporting project managers with cost control and budget tracking.
* Effective verbal and written communication, including professional minute-taking.
* Strong client-facing skills, with the ability to build relationships and represent the company positively.
* Ability to work collaboratively as part of a team and independently with minimal supervision.
* Proactive problem-solving mindset, with the confidence to suggest process improvements.
* Detail-oriented, accurate, and reliable.
* Adaptable and flexible in a fast-paced environment.
* Commercially aware with a focus on value and efficiency.
* Committed to upholding company values: Safety, Quality, Integrity, and People.
Project Coordination
* Manage and update the Project Tracker for the Term Contracts Division.
* Attend project meetings, prepare agendas, take minutes, and circulate actions to internal and external stakeholders.
* Ensure all project documentation (e.g., RAMS, permits, O&M manuals, handover packs) is collated, submitted, and filed correctly in SharePoint/Procore.
* Support Project Managers with procurement of subcontractors, suppliers, and materials.
* Coordinate permits and site access, including parking arrangements.
* Prepare Health & Safety folders for larger projects.
Financial Administration
* Assist Project Managers with applications for payment and invoicing.
* Raise purchase orders for labour, materials, and hire equipment.
* Track costs, expenses, and variations to ensure projects remain within budget.
* Support with monthly and annual project forecasting.
* Monitor outstanding payments and chase responses where necessary.
* Maintain accurate records of subcontractor quotations and costings.
Client & Stakeholder Support
* Act as a point of contact for client representatives, building management, and subcontractors.
* Build and maintain strong relationships with clients through site visits and regular updates.
* Schedule and arrange meetings with Project Managers and clients.
General Administration
* Maintain well-organised job folders and ensure documentation is accessible and in alignment with all ISO standards.
* Support onboarding of new suppliers, ensuring compliance with company requirements.
* Assist with office-based compliance checks, including Fire, Health & Safety, and stock audits at Cannons and site offices.
* Provide general administrative support to the Term Contracts team as required.
Salary:
£30000 - £40000 per annum
Location:
City of London,
London,
England
Duration:
Reference:
UBH-PCO