clouds and globe


FM Centre Administrator - Contract

Apply Now
FM Centre Administrator

Hourly Rate: £9.00 - £9.74 p/h

Please note this role is office based as the candidate will be greeting people for training course and contractors and other visitors to the building. The hours are 08.15 -16.45

Main Purpose of Role

To provide an appropriate level of administrative and technical support within the Facilities Management Team

To provide senior management and team leaders with administrative assistance in dealing with the collection, collation and preparation of information and data.

To provide help in progressing enquiries and arranging meetings, exhibitions and staff consultation exercises.

To cover any other technical duties and responsibilities as directed by a facilities team leader/manager to ensure an efficient and effective

Main Duties

Maintain and process details, information and documents associated with:
Data and statistical information
Invoice processing and payments
Incoming/outgoing mail
Divisional files and records systems including manual and computer based
Budgetary control activities
Ordering of items
These to be carried out in line with financial regulations, standing orders and departmental instructions.
Deal with and endeavour to resolve queries and discrepancies associated with orders and invoices.
Prepare financial budget monitoring information for managers, especially relating to variations, in liaison with the Finance and Administration section.
Arrange meetings, events and seminars on behalf of senior managers and team leaders ensuring that associated documents are available.
Maintain, update and provide information through manual and computerised systems, including databases and spreadsheets, covering correspondence, reports, technical information and other related material.Progress enquiries, queries and complaints in line with departmental instructions ensuring that the responsible officer is aware of deadlines response.
Participate in consultation processes including attending meetings and preparing material for staff views and opinions.
Provide an appropriate level of administrative support in analysing staff responses and formal reporting.
Carry out site visits with other employees aimed at collecting relevant data, material including photographs, linked to Building Cleaning and Risk Management.

If you meet the above criteria and can get started immediately please do not hesitate to reply to this advert with an up-to-date CV. For further information please contact / 01708728826

£9 - £9.74 per hour