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FM Centre Administrator - Temporary

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FM Centre Administrator required for our local authority client based in Derby.

To provide an appropriate level of administrative and technical support within the Facilities Management Team based at the Council House.

To provide senior management and team leaders with administrative assistance in dealing with the collection, collation and preparation of information and data.

To provide help in progressing enquiries and arranging meetings, exhibitions and staff consultation exercises.

To cover any other technical duties and responsibilities as directed by a facilities team leader/manager to ensure an efficient and effective service.

Maintain and process details, information and documents associated with:
Data and statistical information,
Invoice processing and payments
Incoming/outgoing mail
Divisional files and records systems including manual and computer based
Budgetary control activities
Ordering of items

These to be carried out in line with financial regulations, standing orders and departmental instructions.

Deal with and endeavour to resolve queries and discrepancies associated with orders and invoices.

Prepare financial budget monitoring information for managers, especially relating to variations, in liaison with the Finance and Administration section.

Arrange meetings, events and seminars on behalf of senior managers and team leaders ensuring that associated documents are available.

Maintain, update and provide information through manual and computerised systems, including databases and spreadsheets, covering correspondence, reports, technical information and other related material.

Progress enquiries, queries and complaints in line with departmental instructions ensuring that the responsible officer is aware of deadlines response.

Participate in consultation processes including attending meetings and preparing material for staff views and opinions.

Provide an appropriate level of administrative support in analysing staff responses and formal reporting.

Carry out site visits with other employees aimed at collecting relevant data, material including photographs, linked to Building Cleaning and Risk Management.

Experience of working in an administrative support role in an office environment
Experience of ordering goods and services
Experience of creating and maintaining accurate filing systems both electronic and paper
Have good verbal and written skills
Computer literacy including use of relevant packages. For example Microsoft Word and Excel
Good literacy and numeracy skills

Please apply with your updated CV ensuring that any gaps in employment are explained.

At this point, may we take this opportunity to thank you for the interest you have shown in this role. Unfortunately, due to the high volume of applications that we receive, it is not always possible to respond to everyone. Therefore, unless you hear from us within the next 7 days, your application for this vacancy may not have been shortlist by the client.
You can also send your CV direct to:

Up to £9.74 per hour + PAYE